Terms and Conditions | westwoodfarm

PARENT CONTRACT

We believe that there needs to be a formal agreement between the Preschool and Parents. The contract will outline the obligations and commitment, of both the Preschool and the Parent(s).This is a contract between Westwood Farm Community Preschool and the Parent(s) or legal guardian (referred to as 'the parent') of a child (or children) that is enrolled at the Preschool.

Hours of Operation - Monday to Friday 08.45 to 15.15. We are closed on school holidays and all statutory holidays.

Termly Fees and Invoices

The setting reserves the right to increase said fees at any time giving a terms notice of the proposed increase to parents/guardians. Termly fees include all sick days and holidays taken as these are paid days. Any statutory holidays will be deducted from your termly bill. Fees are based on booked days not attendance. Refunds and credits will not be given for days where your child does not attend due to sickness or holiday or for withdrawal from the setting. We do not allow swapping of days unless it is permanent and there is availability. Fees will not be refunded in unusual circumstances i.e. pandemic, unless instructed by the local council or government guidelines. Parents who qualify for funding will have this amount deducted from the invoice. Any fees not covered by a subsidy are the parent's responsibility and are payable by the due date on the invoice. Parent's agree that all termly fees will be paid by the due date on the invoice. Additional sessions will be invoiced and due for payment immediately. Unpaid fees are subject to a £50 late payment fee. Unpaid fees may result in immediate suspension or termination of care unless reasonable arrangements are made and accepted by both parties. Extra hours are billed at the session rate. Fees are based on booked days, not attendance, therefore parents are responsible for fees whether their child attends or not. (This includes sick days, holidays booked and withdrawl from the setting). All payments are to be made by bank transferr. No cheques or cash.

Termination of Sessions.

The Preschool reserves the right to suspend or terminate care of any child without notice, should it be deemed necessary for the overall safety and well-being of staff and /or other children in our care. Due to long term commitment we make when reserving a child's place, we must ask you to make a similar commitment to us. We therefore, require a minimum of 6 weeks written notice to reduce or cancel your child's normal booking. Your termly invoice will still be payable in full if you withdraw your child from the setting in the middle of a full term.

Late Arrival/Pickup Policy.

Please advise the Preschool immediately if you will be arriving later than the pre-arranged time to pick up your child. It is the parents responsibility to ensure that children are picked up not later than the end of their session. If you are not able to pick up your child by the agreed time alternate arrangement must be made. Please notify the Preschool if an unauthorised person will be picking up your child. Verbal or written permission must be received before we will release a child to anyone who is not authorised on the registration form. Please ensure they have a password.

You must agree to advise the Preschool prior to 8.45am if your child will not be attending due to illness, agree that if your child is ill (e.g. fever, infection diarrhoea, communicable disease, or any other type of illness that may be passed on to others, with the exception of the common cold) will be kept at home to protect the well being of the staff and other children. If your child becomes unwell within our care you will collect them within 1 hour of the phone call. Your child will not be able to return to Preschool until they have been symptom free for at least 24 hours for a fever and 48 hours for sickness or diarrhoea. By agreeing to this you are agreeing to staff seeking any necessary emergency medical advice or treatment during their time at Westwood Farm Community Preschool. Please refer to our sickness policy for more information on this topic.

Medicines.

We will only administer prescription medicines, we will not give Calpol unless it has been prescribed by a doctor. If your child had been prescribed medicine, they cannot attend Preschool for a full 48 hours after the first prescribed dose has been given. If your child has been given Calpol they will be unable to attend Preschool as the use of Calpol can mask other illnesses.

Clothing.

In order to feel free to explore and experiment with all kinds of materials, including messy ones, it is advisable to send children dressed in clothes that are easily washable and preferably not new. It is good for children to practice the skills, which will make them independent. Simple clothing which they can handle themselves will enable them to go to the toilet unaided and to put on and take off their outdoor clothes without being too dependent on other people for help.

You will agree that the Preschool has no responsibility in clothing that gets dirty or damaged whilst my child is in the setting.

You will agree to send my child into Preschool wearing weather appropriate clothing which is fully labelled.

Tapestry.

At Westwood Farm Community Preschool we use Tapestry to share photos, activities and information. To enable us to use this we need you to consent to all of the following statements - You will agree to Westwood Farm Community Preschool using Tapestry to create an online learning journey for your child. You will agree to uphold the Preschools request not to share or download any photographs from tapestry. You will agree to keep your log in details secure. You will agree to your child's key person working on their learning journey at home in line with the staff policy and user agreement so that it can by worked on outside of normal Preschool hours. You will agree that your child may have photographs taken of them and used in their own personal [profile which will only be viewed by you, the Preschool and future primary school staff. You will agree that photographs which contain my child may be used as part of another child's profile which will only by viewed by the Preschool, future primary school staff and by that other child's parents.

Data Protection & Safeguarding.

You understand that your child's records will be stored within the framework of the General Data Protection Regulations (GDPR) (2018) and the Human Rights Act (1998). If your child attends another setting, you understand that the Preschool will establish a regular two-way flow of appropriate information with parents and other providers. Where appropriate, the Preschool will incorporate comments from other providers, as well as parents and/or carers into the child's records. You understand that the Safeguarding Vulnerable Groups Act 2006 places a duty on the staff to follow specific child protection procedures should any concerns be made and that there is a Safeguarding Children Policy available for you to view at any time.

Here at Westwood Farm Community Pre-School we take our privacy seriously. We will only use your personal information whilst your child is attending our Pre-School or for the legal duration of time set out by law of certain information being held once your child has left our setting. We hold information only for the purposes set out in our full privacy notice ‘how we use children’s information’. From time to time we will need to contact you via phone, email, and text message to provide you with updates and share relevant news. Your details are held securely in a locked filing cabinet or password encrypted computer software. Personal information will not be shared with any third parties unless you have given your permission, or if for reasons stated in our privacy notice ‘how we use children’s information’. If you would like more information please go to our website, www.westwoodfarmpreschool.com to see our full policies. Please agree below to confirm that you have read, understood and agree to the above statement alongside the privacy notice ‘how we use children’s information’ supplied to you with this letter.

Non-Solicitation of Staff.

The parent/guardian of the child who is subject to this Registration Form, hereby agrees that during the term of this agreement and for the period of six months after its termination (howsoever terminated) that (s)he will not seek to employ, entice away or attempt to entice away from the employment of Westwood Farm Community Preschool ('the Company') any person or persons employed by the Company at the date of termination of this agreement or any person or persons who were employed by the Company in the six months preceding the date of termination of the agreement.

If the parent/guardian shall breach behaviour management policy (s)he shall indemnify the Company fully in respect of all and any costs, claims, damages and expenses incurred by the Company as a result of the aforementioned breach to include the cost of replacing the relevant member of staff to include, but not limited to agency fees, advertising costs, management time in interviewing and all such other costs reasonably and necessarily incurred by the Company in replacing the member of staff together with all legal fees and disbursements.

Acceptances.

All of these terms and conditions are considered to be fair and reasonable. In the event of any term found by a Court of Law to be unreasonable then the clause shall be removed but the agreement shall remain in full force and effect.

The parent/guardian has read and understands the Terms and Conditions contained and undertakes to be bound by the same.

This agreement must be signed by all persons with Parental Responsibility and/or those who are accepting responsibility for paying fees. Your childcare may only commence once payment of the first invoice.