10.1 Admissions


Policy statement


It is our intention to make our setting accessible to children and families from all sections of the local community. We aim to ensure that all sections of our community have access to the setting through open, fair and clearly communicated procedures.




  • We ensure that the existence of our setting is widely advertised in places accessible to all sections of the community.

  • We ensure that information about our setting is accessible, using simple plain English, in written and spoken form and, where appropriate, provided in different community languages and in other formats on request, where possible,

  •  We arrange our waiting list in birth order. In addition, our policy may take into account:

  • the age of the child, with priority given to children who are eligible for the free entitlement – including eligible two year old children; (we take a maximum of four two year olds per session).

  • the length of time on the waiting list;

  • whether any siblings already attend the setting; and

  • the capacity of the setting to meet the individual needs of the child.

  • We keep a place vacant, if this is financially viable, to accommodate an emergency admission

  • our setting and its practices are welcoming and make it clear that fathers, mothers, other relations and carers are all welcome.

  • our setting and its practices operate in a way that encourages positive regard for and understanding of difference and ability - whether gender, family structure, class, background, religion, ethnicity or competence in spoken English.

  • We support children and/or parents with disabilities to take full part in all activities within our setting.

  • We monitor the needs and background of children joining our setting on the Registration Form, to ensure that no accidental or unintentional discrimination is taking place.

  • We share and widely promote our Valuing Diversity and Promoting Equality Policy.

  • We can accommodate parents who wish to collect their child before the end of a session within these hours.

  • We are flexible about attendance patterns to accommodate the needs of individual children and families, providing these do not disrupt the pattern of continuity in the setting that provides stability for all the children.  In order to [provide continuity we require children to attend a minimum of 3 sessions per week.

  • Failure to comply with the terms and conditions may ultimately result in the provision of a place being withdrawn.

  • Once you have confirmed your space and accepted the available sessions, please note that any other spaces we have available will be offered to the child who is next on the waiting list.

  • Any initial requests we receive from you that we have been unable to accommodate at this point become obsolete.

  • We do not keep a waiting list for specific sessions.

Please see below the procedure for amending sessions once your child attends Westwood Farm Community Pre-School.


Procedures for changing sessions 


  • We provide you with a session request slip at the end of each term which is for the term ahead.  You will receive these both in a paper copy, and via e-mail to ensure fairness.  The completed slips supersede any previous requests we may have received, including those made on your registration form.

  • We then endeavour to meet your requirements, allocating sessions on a first come first served basis.

  • We do not keep a waiting list for specific sessions.

  • This process then starts again the following term.

  • Any changes to sessions during term time will incur a £10 administration fee.


What happens if no sessions are available?


  • In the event of all our sessions being full, request slips will not be issued and all parents will be informed via e-mail. 

  • Your child will automatically be allocated the same sessions they currently attend.