8.3 Supervision of children on outings and visits


Policy statement


Children benefit from being taken outside of the premises on visits or trips to local parks, or other suitable venues, for activities which enhance their learning experiences. We ensure that there are procedures to keep children safe on outings; all staff and volunteers are aware of these and they follow the procedures as laid out below.




§  All off site activity has a clearly identified educational purpose with specific learning and development outcomes.

§  There is a designated lead for each excursion who is clear about their responsibility as designated lead.

§  We ask parents to sign a general consent form on registration too allow their children to be taken out on local short outings as a part of the daily activities of the setting.

§  We assess the risks for each local venue used for daily activities, which is reviewed regularly.

§  We always ask parents to sign specific consent forms before major outings; and the risks are assessed before the outing takes place.

§  Children with allergies or other specific needs have a separate risk assessment completed i.e. child with allergies visiting a supermarket.  Appropriate medication is taken on outings.

§  An excursion will not go ahead if concerns are raised about its viability at any point.

§  Any written outing risk assessments are made available for parents to see, and we also obtain risk assessments from the venues we are visiting.

§  Our adult to child ratio is high, normally one adult to two children, depending on their age, sensibility and the type of venue, as well as how it is to be reached.

§  A minimum of two staff accompany children on outings. Unless the whole setting is on an outing, a minimum of two staff also remain behind with the rest of the children.

§  Named children are assigned to individual staff members to ensure that each child is well supervised, that no child goes astray and that there is no unauthorised access to children.

§  Staff frequently count their designated children and ensure hands are held when on the street and crossing the road.

§  Parents who accompany us on outings are responsible for their own child and a maximum of one other.

§  Parent helpers and staff are requested not to use their mobile phones whilst on an outing, unless authorised by the manager or deputy.

§  Outings are recorded in an outings record book kept in the setting, stating:

-          The date and time of the outing.

-          The venue and mode of transport used.

-          The names of the staff members assigned to each of the children.

-          The names of parents who are helping, and the children that are assigned to them.

-          The estimated time of return.

§  Any parents who are helping are informed of the medical needs and allergies of the children in their care.  They are also made aware of our confidentiality guidelines.

§  We take a mobile phone on outings, as well as supplies of tissues, wipes, spare clothing and nappies, medicines if required for individual children, a mini first aid kit, snacks and water. The amount of equipment will vary and be consistent with the venue and the number of children, as well as how long they will be out for.

§  Parents are requested to apply an all-day sun cream to their child before an outing if appropriate, and they  understand that staff will not be applying sun cream during the day. 

§  Parents are asked to ensure that children are dressed appropriately for the type of outing and weather conditions.

§  We take a list of children with us with contact numbers of parents/carers, as well as an accident book and a copy of our Missing Child Policy.

§  We only hire coaches from reputable companies to transport children on outings.

§  We ensure that seat belts are worn whilst travelling in vehicles and that booster seats and child safety seats are used as appropriate to the age of the child.  If booster seats are required, these are supplied by the parents.

§  As a precaution, we ensure that children do not eat when travelling in vehicles.

§  We ensure that contracted drivers are from reputable companies, do not have unsupervised access to the children and are not included in the ratios.